SAP SuccessFactors Time Tracking

A time management solution is indispensable for companies today, as the correct and legally compliant recording and accounting of working hours is essential and necessary. There is no question that paper or Excel-based recording of attendance and absences is a thing of the past and that companies want to and should rely on modern and digital solutions. If a company is already using or planning to introduce SAP SuccessFactors Employee Central , the introduction of SAP SuccessFactors Time Tracking is an obvious choice. In this blog post, we would therefore like to describe the development of this cloud-based solution and highlight what we consider to be the most important functions.

What is SuccessFactors Time Tracking?

SAP SuccessFactors Time Tracking is a cloud-based time management solution for recording attendance and absences in Employee Self Services. In recent years, SAP has greatly expanded and improved the solution. With advanced functions such as the integration of mobile phones, clocking in and out via app or desktop, the integration of terminals and full integration into the payroll system, time recording is simplified for employees, transparency for management is improved and the efficiency of the HR department is increased.

Mobile app

We know from experience that time tracking tools that are easy to use are generally more successful. One of the most common customer requirements is that the tool must be intuitive, easy to use and require minimal training. One of the key benefits of SAP SuccessFactors Time Tracking is its mobile integration. With a user-friendly mobile time tracking app, employees can easily record their time entries, check their schedules and request absence days either via their mobile devices or desktop. Both managers and the HR department can view all time management data in real time at any time and can check and approve requests via mobile app or desktop from anywhere. The app therefore simplifies processes for everyone involved and enables them to manage their time more efficiently and effectively.

Digital clock

SAP SuccessFactors Time Tracking makes it possible to record and evaluate employee attendance in real time, minimising manual input, reducing the likelihood of errors and ensuring that reports are available at all times. Time tracking can be carried out via a digital clock directly in the system or via a time recording terminal in Operations. The integration of terminals is particularly useful in production environments, warehouses and other organisations where a large proportion of the workforce works without personal desktop access. However, the digital clock in system can also be of interest to office workers, as it saves them the manual effort of recording their working time. The clock-in and clock-out functions provide an accurate measure of employees' attendance and working hours, which can avoid disputes and errors in payroll and time accounting.

Integration

Another big advantage of SAP SuccessFactors Time Tracking is that it is fully integrated with Employee Central and Employee Central Payroll. This means that the employee's master data is used by Employee Central and the recorded hours are replicated directly to Employee Central Payroll. Holiday reductions and payments of holiday balances or even holiday purchases are recorded in Employee Central and automatically replicated to Employee Central Payroll after going through the approval processes and paid out or credited to the employee. This automation considerably simplifies the processes for HR.

On-call process and shift planning

The on-call process can also be integrated into SAP SuccessFactors Time Tracking. Both employees and the HR department can record the planned on-call availability and the actual on-call hours worked in Time Tracking. The automatic replication of the flat rate for on-call availability and the supplements for the hours actually worked on call in Employee Central Payroll fully digitalises the process.

Externally planned and forecast schedules from third-party shift planning tools can be imported into SAP SuccessFactors Time Tracking or integrated via an interface.

Our conclusion

Based on our many years of experience and the successful implementation of SAP Time Management at numerous customers, we can say that SAP SuccessFactors Time Tracking is THE time management solution for your time management requirements of simple to medium complexity. SAP is investing a great deal of time and resources in the development of SAP SuccessFactors Time Tracking. As a result, many more functionalities will follow, which should make time management processes even more efficient and simple for employees, managers and the HR department.